3 Pieces of Equipment Every Office Needs and How to Choose Them

3 Pieces of Equipment Every Office Needs and How to Choose Them

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Office equipment is expensive, especially when we are discussing commercial-grade appliances. Therefore, it is important to choose your items well to begin with. Smaller companies will find it to be a hard hit on their funds if the initial expenses turn out to be bad investments. On the other hand, since larger companies usually order in batches, the financial loss would be substantial if they ordered wrong. To prevent any of that from happening, here’s our brief but helpful guide on which office equipment should be on the top of your shopping list and how to choose it.


There are a few reliable rules to buying office furniture, which are as follows:

  • All seats/chairs must be comfortable, adjustable, and ergonomic to support long work hours.
  • The height of each table and desk must be in ergonomic correspondence with the seats behind them.
  • Storage cabinets and drawers should follow a vertical increase in size to maximize floor space.
  • If the office space is exceptionally small, opt for foldable, multipurpose furniture to maximize the space available.
  • Minimalistic furniture in a small office space is both practical and aesthetically pleasing.
  • Even if there is plenty of space, try to keep the décor minimalistic anyway to accommodate future growth


How many printers are needed in the office will depend on:

  • The field of work.
  • How frequently printing/scanning/copying is needed in the office.
  • The expected workload relevant to printing/scanning/copying.
  • The number of employees who might need to use the printers simultaneously.

For small to medium sized offices, purchasing at least two printers is advisable. However, if we are discussing a home office setup, just one should be sufficient. In that case, check out the latest deals on all-in-one Lenovo home office printers from the manufacturer’s own website.

As far as printing technology is concerned, you will need to select between inkjet printers, laser printers, and ink tank printers. The decision may feel confusing due to the variety of product types but making an informed choice will become much easier after you go through the following pointers.

  • Inkjet printers are the cheapest and arguably best suited for small and home offices.
  • Laser printers are expensive, but they’re ideal for large offices that need to print, scan and copy a lot of documentation every day.
  • Ink tank printers are also expensive, but they are perfectly suited for both small and large-scale companies.
  • Only an inkjet or an ink tank printer will do if the company’s printing requirements necessitate photo printing.

Irrespective of the technology used by it, the printer must also be capable of scanning and copying documents.


No office can function without a strong Wi-Fi network that’s backed by a fast, commercial fibre connection. Even if you are paying for the fastest business internet plans, that speed will not be properly reflected in a Wi-Fi network if the office routers are not up to the task.  A couple of mesh routers are the way to go, but how many you will need depends on the size of your office. The Netgear Orbi AX6000 and the TP-Link Deco W7200 come well recommended for commercial use.

Other essentials include water dispensers, waste bins, coffee machines, a well stocked emergency/sick room, fridge(s), stationery, and a business telephone line. For those wondering about computers, most companies tend to follow the policy of BYOD these days which makes sense given how much money it saves. However, these devices will still need to be protected and integrated with the main system for security.